Formal requirements for short-time working

To date, the various administrative bodies have required the documents listed below for the first month’s payroll in the event of short-time working.

It makes sense to compile this information for two reasons: to be able to submit it promptly if necessary and to avoid having to make repayments in the event of a subsequent audit:

• List of overtime and minus hours worked and settled for individual employees in the previous six months
• Information about company holidays
• Details of the working-time calendar, if available
• Are the employment contracts linked to a collective agreement (GAV)? If so, which one?
• List of all public holidays per year including details about the end of work before a public holiday
• On which days do the part-time employees work and for how many hours per day? Are the working times fixed or variable?
• If the company operates under flexitime regulations, attach a copy of these regulations
• List of all employees including the following information: surname, first name, date of birth, holiday entitlement, gross salary and details of any salary components such as 13th month’s salary, gratuities, bonus payments, commissions